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Accounts Payable Clerk

Job Title: Accounts Payable Clerk                                                                          FLSA Status: Non-Exempt

Department: Finance                                                                                                Eligibility Status: Part Time or Full Time 

Reports To: Chief Financial Officer                                                                       Starting Salary $25 – $27/hr 

 

GENERAL DUTIES and Responsibilities

  1. Compiles, sorts and files documents, such as: invoices, work orders, checks, vouchers, and substantiates business transactions.
  2. Verifies and posts details of business transactions, such as: funds received and disbursed; totals accounts to ledgers or computer spreadsheets and databases.
  3. Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
  4. Tracks company credit card charges and reconciles statements.
  5. Prepares vouchers, invoices, checks, account statements, reports, general ledger accounts with various registers; extracts general ledger information; and balance sheets.
  6. Reconciles bank statements.
  7. Monitors loans, accounts payable, and receivables to ensure that payments are up to date. Codes data for input to financial data processing system according to AIHS accounting procedures.
  8. Performs periodic and as needed inventory of office equipment and supplies; generates purchase orders for new equipment or arranges for surplus equipment to be removed from premises.

MINIMUM QUALIFICATIONS

  1. Associate’s degree.
  2. Three to five years related experience and training; or equivalent combination of education and experience.
  3. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  4. Ability to write routine reports and correspondence.
  5. Ability to speak effectively before groups of employees of organization.
  6. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
  7. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

*** All employees must have proof of being fully vaccinated for COVID, including booster, or have a valid religious or medical exemption, in accordance with federal and state mandates.

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